Open Opportunity

Sydney – North West Suburbs | Permanent
  
This is a high-trust Executive Assistant role supporting a CEO operating in a complex, fast-moving environment. It requires strong judgement, absolute discretion, and the confidence to manage competing priorities at the most senior level of the organisation.
  
We are seeking an EA who is efficient, grounded, and professional, someone who brings calm structure, protects executive time, and knows when to probe, push back, or reframe requests to keep the business moving forward.
  
What you’ll be known for

• Impeccable diary and inbox management, shaping priorities rather than reacting to them
• Protecting the CEO’s time through respectful but firm stakeholder management
• Asking the right questions, clarifying intent, and confidently managing expectations
• Creating rhythm and discipline through daily morning check-ins and a weekly 1:1
• Operating with sound judgement, discretion, and an exceptional eye for detail

  
You will act as a central connector across senior leaders, support functions, and external stakeholders, ensuring the CEO is prepared, informed, and able to focus on what matters most.
  
Key responsibilities

• Proactive, end-to-end diary, inbox, and meeting management
• High-quality preparation of agendas, pre-reads, briefing packs and follow-ups
• Professional handling of calls, correspondence, and confidential matters
• Coordination of leadership meetings, town halls, forums, and internal communications
• Support for external engagements including events, conferences and speaking commitments
• Travel coordination, expense management, and general executive administration
• Calendar support to the CFO

  
This role will suit someone who:

• Is calm, capable, and unflappable, even when priorities shift
• Brings high EQ, a polished manner, and strong relationship instincts
• Notices what others miss and hold themselves to a very high standard of accuracy
• Is practical, hands-on, and outcome-focused, a true doer
• Understands the importance of confidentiality and trust at executive level

  
What you’ll bring

• 5+ years’ experience supporting a CEO or Managing Director in a large organisation
• Proven strength in complex diary and inbox management
• Confidence engaging with senior executives and external stakeholders
• Strong capability across Word, PowerPoint and Excel
• Experience in a fast-paced, multi-stakeholder organisation
• Sound judgement, initiative, and personal accountability

  
Why this role
You’ll be part of a leadership environment that values professionalism, respect, and follow-through. This is a role where excellence is noticed, judgement is trusted, and detail truly matters.
  
If you’re an Executive Assistant who takes pride in creating clarity, momentum, and calm at the top of the organisation, we’d like to hear from you.
Please apply with your resume and cover letter.
For confidential enquiries, please contact Laura Gaugain laura@galvinrowley.com.au